Club Policies

FEES

Fees are due on demand and are non-returnable. Failure to pay fees within the allocated time frame will result in loss of a child’s place in the class. Fees are due in full within 7 days of the invoice being sent, failure to pay within 7 days will result in a £10.00 late payment charge, however spaces will remain secure for a further 7 days. Failure to pay within this total time frame (14 days) will result in your child’s space being allocated to someone on our waiting list. Details of how to pay are printed on the invoice, please note fees are payable by bank transfer only.

MEMBERSHIP

All members (with the exception of school clubs) members  require a Virtue membership. Virtue membership is £10.00 per year per child. This will include Virtue priority membership. This Virtue membership will be an annual set fee. Please note children who attend our after school clubs only will not be charged this fee. Membership to the club runs annually from 1 September. Club membership is due with every Autumn invoice.,

All members (with the exception of school clubs and pre school with parent classes) members require British gymnastics membership which includes personal accident insurance. Every participant at Virtue Gymnastics must obtain personal insurance with British Gymnastics, the sport’s national governing body. Preschool Arrows participants insurance cost £11.00 per year and all other class participants cost £17.00 per year. The British Gymnastics insurance year begins 1 October. You will directly pay it to British Gymnastics we will send you information via email upon joining.

PHOTOGRAPHY

No photography, videoing or recording of training sessions are permitted. With parental consent the Club may use photographs or video recordings of gymnasts for training, coaching or publicity purposes only.

MEMBERS’ DETAILS

Virtue will retain members’ details on a secure confidential database for administration and in-house mailings. Members have a right of access to any information held on them and additional rights under the Data Protection Act 1998. Members details will be kept for a minimum of 6 years for accounts purposes.

CONCERNS & COMPLAINTS

Concerns or complaints about coaching matters should be made to the coach in charge of a training session in the first instance, then to the Director of Virtue via email.
Concerns or complaints about matters of child protection should be made to the Club’s Welfare Officer.
Concerns or complaints about administration should be made to the Club via email.

All concerns will be acknowledged and dealt with promptly.

UNIFORM

Virtue School of Gymnastics Code of Dress should be adhered to at all times when representing the club. This also complies with British Gymnastics British Code of Dress for gymnastic activities. Due to health and safety regulations within the school, Virtue leotards will be compulsory for all recreational gymnasts, and should be purchased before starting your child’s first term. Leotards are not compulsory for our preschool, freestyle, after school or breakfast school club gymnasts however we do encourage these members to wear one of our Virtue T-shirts.

CANCELLATION OF CLASSES

If we cancel a regular published class date we will attempt to offer an alternative class day, time or date to substitute this cancelled class, this is known as a ‘make-up class’. If you are unable to attend a ‘make-up class’ a refund will not be applicable.
If circumstances that are out of our control (such as a venue cancelling due to bad weather, power cut etc) no refund or make-up class will take effect.

UNDERSTANDING RISK

Due to the nature of gymnastic activities, we wish to inform you that the possibility of injury does exist. As part of the classes at Virtue, members will participate in vigorous athletic activity. In an effort to make the sport of Gymnastics, as safe as it can be, the staff will instruct all members concerning the necessary rules and the correct mechanics of all skills. It is vital that members follow the coach’s skill instructions, training rules and all club policies in order to decrease the possibility of injury. By attending a Virtue class, it is deemed that you assume and accept all risks associated with such participation.

SAFEGUARDING AND PROTECTING CHILDREN

Virtue School of Gymnastics is fully committed to safeguarding of all our members, we adhere to the strict guidelines under British Gymnasts in regards to the welfare of our children.

BG POLCIES

BG safeguarding and protecting children policy

BG health, safety and welfare policy

BG equality policy

Failure to adhere to club policies will result in disciplinary action and may lead to suspension or exclusion from the club.