Fees are due on demand and are non-returnable. Fees are payable termly in advance. Fees must be settled in full by the due date if your child wishes to continue the following term. Failure to pay fees within the allocated time frame will result in loss of a child’s place in the class and will result in your child’s space being allocated to someone on our waiting list. Details of how to pay are printed on the invoice, please note fees are payable by card payment only.
Due to the demand of our classes we request full payment at the time of signing up, therefore the child will not have the option of a trial session beforehand. We do however offer a 48 hour period of reflection. If after your child’s first session you decided it is not for you please send us an email within 48 hours and we will refund you the remainder of the terms class fees.
All members (with the exception of school clubs) members require a Virtue membership. Virtue membership is £12.00 per year per child. This will include Virtue priority membership. This Virtue membership will be an annual set fee. Please note children who attend our after school clubs only will not be charged this fee. Membership to the club runs annually from 1 September. Club membership is due with every Autumn invoice.,
All members (with the exception of school clubs and pre school with parent classes) members require British gymnastics membership which includes personal accident insurance. Every participant at Virtue Gymnastics must obtain personal insurance with British Gymnastics, the sport’s national governing body. Preschool Arrows participants insurance cost £13.00 per year and all other class participants cost £19.00 per year. The British Gymnastics insurance year begins 1 October. You will directly pay it to British Gymnastics we will send you information via email upon joining.
No photography, videoing or recording of training sessions are permitted. With parental consent the Club may use photographs or video recordings of gymnasts for training, coaching or publicity purposes only.
Virtue will retain members’ details on a secure confidential database for administration and in-house mailings. Members have a right of access to any information held on them and additional rights under the Data Protection Act 1998. Members details will be kept for a minimum of 6 years for accounts purposes.
CONCERNS & COMPLAINTS
Concerns or complaints about coaching matters should be made to the coach in charge of a training session in the first instance, then to the Director of Virtue via email.
Concerns or complaints about matters of child protection should be made to the Club’s Welfare Officer.
Concerns or complaints about administration should be made to the Club via email.
All concerns will be acknowledged and dealt with promptly.
Virtue School of Gymnastics Code of Dress should be adhered to at all times when representing the club. This also complies with British Gymnastics British Code of Dress for gymnastic activities. Due to health and safety regulations within the school, Virtue leotards will be compulsory for all recreational gymnasts, and should be purchased before starting your child’s first term. Leotards are not compulsory for our preschool, freestyle, after school or breakfast school club gymnasts however we do encourage these members to wear one of our Virtue T-shirts.
CANCELLATION OF CLASSES
If we cancel a regular published class date we will attempt to offer an alternative class day, time or date to substitute this cancelled class, this is known as a ‘make-up class’. If you are unable to attend a ‘make-up class’ a refund will not be applicable.
If circumstances that are out of our control (such as a venue cancelling due to bad weather, power cut etc) no refund or make-up class will take effect.
Due to the nature of gymnastic activities, we wish to inform you that the possibility of injury does exist. As part of the classes at Virtue, members will participate in vigorous athletic activity. In an effort to make the sport of Gymnastics, as safe as it can be, the staff will instruct all members concerning the necessary rules and the correct mechanics of all skills. It is vital that members follow the coach’s skill instructions, training rules and all club policies in order to decrease the possibility of injury. By attending a Virtue class, it is deemed that you assume and accept all risks associated with such participation. If injury does occur during sessions refunds are not applicable.
Please note we are not able to administer EPI pens. If your child needs an EPI pen you will be required to stay on site.
SAFEGUARDING AND PROTECTING CHILDREN
Virtue School of Gymnastics is fully committed to safeguarding of all our members, we adhere to the strict guidelines under British Gymnasts in regards to the welfare of our children.
Failure to adhere to club policies will result in disciplinary action and may lead to suspension or exclusion from the club. Virtue reserve the right to remove or refuse membership to any one who fails to adhere to club policies.