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Club policies

Cost information

SESSION FEES

Upon joining | Class fees are issued via invoice for your first month upon joining and are payable by card only, details will appear on your invoice. Failure to pay fees within the allocated time frame will result in loss of a child’s place within the class and will result in your child’s space being allocated to someone on our contact list.

After your first month | Fees are then charged by direct debit on a pro rata basis. Direct debits are payable on the first of every month to secure your child’s place. Any failed direct debits will incur a late fee charge of £5 payable by invoice.

All fees are due on demand and are non-returnable. Fees are payable in advance. Fees must be settled in full by the due date.

VIRTUE ANNUAL MEMBERSHIP

Virtue annual membership is required for gymnasts who attend all our structured classes this is charged at:

£15 per gymnast

This annual charge will be issued upon joining and every January (Jan – Jan) and will be issued via invoice which is payable by card payment only. Sibling discount will be applied to Virtue annual membership every January – second child 10%, third child 15%, fourth child 20%.

BRITISH GYMNASTICS ANNUAL INSURANCE

Insurance is required as follows:

Bronze £19 – for all children in our general classes

Preschool £13 – for all Preschool independent classes

This will be an annual charge (Oct – Oct) and will be due every October and upon joining.

Members will be required to complete and pay for British gymnastics (BG) membership online directly with BG. There will be an email issued explaining the process when required or click here to enrol/renew BG membership.

CLASSES

CANCELLATION OF CLASSES

We will inform you if a class is cancelled and will endeavour to put on a club make up class. If you are unable to attend a ‘ club make-up class’ a refund will not be applicable. If circumstances that are out of our control (such as a venue cancelling due to bad weather, a power cut etc) no refund or make-up class will take effect.

Please note all fees are non-returnable.

MAKE UP CLASSES

NOTE: Please note due to Covid no make up sessions can currently take place.

As we are open for 46 weeks of the year, to accommodate any missed sessions we offer all general members the chance to attend 2 make up classes a year under certain circumstances. Parents can book these via their parent portal app.

  • We advise to not book make-up sessions during Virtue award scheme weeks
  • Unused make-up sessions can not be rescheduled, refunded or cancelled
  • Make-up sessions are non-transferable and only an option for current full time members (not PAYG sessions)
  • Make-ups are subject to availability and are not a given right as part of the membership

IN THE EVENT OF A LOCKDOWN

In the event of a government forced lockdown all classes will transfer to Zoom within the current timetable. Direct debits will resume as normal.

PUNCTUALITY

Coaches reserve the right to refuse admittance to children arriving late on grounds of safety after 15 minutes.  The first part of each class is spent on warm up and stretch, this is vital for the health and safety of our gymnasts both physically and mentally.

Allowing a child to participate without having a suitable warm up contravenes British Gymnastics Policy and therefore renders the clubs and the individuals insurance invalid. 

Also please be reminded to drop off on time not early as children will not be allowed to remain on site until their session begins.

PRIVACY

MEMBERS’ DETAILS

Virtue will retain members’ details on a secure confidential database for administration and in-house mailings. Members have a right of access to any information held on them and additional rights under the Data Protection Act 1998. Members details will be kept for a minimum of 6 years for accounts purposes.

PHOTOGRAPHY

No photography, videoing or recording of training sessions are permitted for parents. With parental consent the Club may use photographs or video recordings of gymnasts for training, coaching or publicity purposes only.

Photography policy

CONCERNS & COMPLAINTS

Concerns or complaints about matters of child protection or coaching matters should always be made to the Welfare team.

Concerns or complaints about finance or administration should be made to the Management team.

All complaints will be acknowledged and dealt with promptly.

RISK

UNDERSTANDING RISK

Due to the nature of gymnastic activities, we wish to inform you that the possibility of injury does exist. As part of the classes at Virtue, members will participate in vigorous athletic activity. In an effort to make the sport as safe as it can be, the staff will instruct all members concerning the necessary rules and the correct mechanics of all skills. It is vital that members follow the coach’s skill instructions, training rules and all club policies in order to decrease the possibility of injury. By attending a Virtue class, it is deemed that you assume and accept all risks associated with such participation. If injury does occur during sessions refunds are not applicable.

INJURY POLICY

If an injury was sustained either in the gym or out of the gym we will suspend the member’s fees if requested, but the place will be offered to the waiting list. When the member is ready to return, we will endeavour to find the next available place to enable them to return to their normal class.

HEALTH AND SAFETY

HEALTH AND SAFETY POLICIES

Health and safety policy

Safe participation in gymnastics

Safe coaching guidance

Anti doping policy

UNIFORM

Virtue School of Gymnastics Code of Dress should be adhered to at all times when representing the club. This also complies with British Gymnastics British Code of Dress for gymnastic activities.

Due to health and safety regulations within the school, Virtue leotards will be compulsory for our gymnasts, and  Virtue kit will be compulsory for our freestyle athletes.

Uniform should be purchased upon joining. Second hand uniform is available to purchase via our Team Virtue Parents Facebook page. 

MEDICAL

Please note we are not able to administer EPI pens. If your child needs an EPI pen you will be required to stay on site.

SAFEGUARDING

Virtue School of Gymnastics is fully committed to safeguarding of all our members, we adhere to the strict guidelines under British Gymnasts in regards to the welfare of our children.

SAFEGUARDING POLICY

BG safeguarding and protecting children policy

EQUALITY

EQUALITY POLICY

BG equality policy

Participation of trans people policy

Failure to adhere to club policies will result in disciplinary action and may lead to suspension or exclusion from the club. Virtue reserve the right to remove or refuse membership to any one who fails to adhere to club policies.